Why a neutral record helps both sides
At move-out, odor is easy to dispute because it is subjective. One person smells cannabis immediately while another has gotten used to it. A shared record with dated photos, short factual notes and the same questions in each room reduces arguments and gives anyone who reviews it later something concrete.
Colorado has rules about security deposits and itemized deductions, and the details depend on the lease and the circumstances, so read the relevant statutes or get advice before using any record for a claim. This form does not decide who is responsible. It simply organizes observations.
Whoever fills it in should do so in daylight with lights on, doors and windows closed for a short time, and a few minutes outside beforehand so that the nose is reset.
Room-by-room record
| Room | Odor level | Visible film or staining | Soft items present | Photos taken |
|---|---|---|---|---|
| Entry and hallway | ||||
| Living area | ||||
| Kitchen | ||||
| Bedrooms | ||||
| Bathrooms and fans | ||||
| Balcony or patio | ||||
| Closets and storage |
Photo prompts
- Wide shot of each room from the doorway before touching anything.
- Close-ups of window glass, ceiling corners above seating areas and heavy-use zones.
- Return grilles, filters and bath fans with covers removed.
- Carpet edges and any areas where furniture stood.
- A short note on how long the unit was closed before the walkthrough.
A suggested sequence
- Before keys are returned
- Walk the unit together if possible and agree on the form wording.
- Same day
- Save photos and notes in two places and share a copy with the other party.
- Within days
- If cleaning is needed, ask a provider to describe the work in writing before agreeing on costs.
- After the work
- Repeat the odor rows to see what changed.
Common questions
- Can odor alone be documented fairly?
- It is difficult. Pair it with photos, residue findings and a note of when and how it was checked.
- Should the tenant be present?
- If possible, yes, since a shared walkthrough lets both sides agree on what was seen. If not, send the notes and photos promptly.
- Can I use this for a legal claim?
- It may help organize facts, but it is not legal advice. Check Colorado rules and consider qualified advice.
General information for the Denver area, not a quote or professional advice. In an emergency, call 911.